Store Coding And Material Identification And Effect On Store Efficiency (A case study of Nigeria Bottling Company (NBC))
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Store
Coding And Material Identification And Effect On Store Efficiency
(A
case study of Nigeria Bottling Company (NBC))
Abstract
Empirical evidence does not exist
currently on the relationship between store coding and material identification
that ensure efficiency in the activity of store personnel. In this research, in
attempt has been made to look into store coding and material identification and
its effect on store efficiency of Nigeria Bottling Company. Although multiple causes
lead to efficiency of stores personnel, the singular role of store coding is
considered in this research. To achieve this objective, a clear statement of
problem has been designed and field to both the research question and purpose
of the study in order to generate adequate data for this exercise. A survey
research design has been adopted with its qualitative instrument for primary
data collection. Essentially the population for the study is 52 people out of
which a sample of 20 has been selected suing judgmental sampling techniques for
this survey.
Table
of content
Title
Approval
Declaration
Dedication
Acknowledgement
Abstract
Chapter
I: Introduction
1.1
Background
of the study
1.2
Statement
of the problem
1.3
Purpose
of the study
1.4
Significance
of the study
1.5
Research
question
1.6
Scope
of the study
1.7
Definition
of terms
Chapter
II: Literature Review
2.1 Store coding/material identification
2.2 Classification and codification of materials
2.3 Marketing the stores
2.4 Knowledge of materials
2.5 Store house location systems
2.6 Store management functions and responsibility
2.7 Advantages/disadvantages of coding
2.8 Managerial efficiency
2.9 Construction of a stores code
Chapter
III: Methodology
3.1
Area
of the study
3.2
Research
design
3.3
Population
of the study
3.4
Sample
and sampling procedure
3.5
Instrument
for data collection
3.6
Administration
of instrument
3.7
Technique
for analyzing data
Chapter
IV: Presentation and analysis of data
4.1
Respondents
characteristics and classification
4.2
Presentation
and analysis of data
4.3
Answer
to research questions
Chapter V: Summary,
Implication of result, conclusion, recommendation and Suggestion for further
studies.
5.1
Summary
5.2
Implication
of results
5.3
Conclusion
5.4
Recommendation
5.5
Suggestion
for further studied
Bibliography
Chapter
I: Introduction
1.1
Background of the Study
Store code and material identification has
witnessed great transformation in recent times due to technological
advancement. Consequently, the risk of store personel have become far easier,
more efficient, cost effective and all major operations are executed with high
level of accuracy.
Store code and material identification is an
aspect of store management that enjoys this transformation. The process of
indexing, coding and sorting has improved significantly with computer system
application across different purchasing organization. Materials brought into
stores are immediately assigned system code and file names for easy
identification. This is necessary to avoid problems of multiplicity of
inappropriate or incorrect names assigned to materials.
Invariable, the vocabulary of identification
and coding are separate concepts that are independent and mutually exclusive.
Although, it is possible to have a good vocabulary in an organization not using
a coding system. Identification of material successfully in inventory management
is greatly aided by a logical system of classification covering all inventory
items for the purpose of code.
Identification is the process of systematically
defining and describing all items in store. The preparation and maintenance of
store vocabulary is essentially or technically efficient. Vocabulary lies with
the stores managers and his team who is responsible for the managing
efficiency. Vocabulary includes the development of a technical for ensuring
that words describing the articles or materials are sequence of importance.
Whether or not a code system is at use, this technique should be employed. An
efficient code system assists the store personnel in the controlling of the
stock and easy identification of materials without wasting time. And vocabulary
on the other hand is the transfer to writing of the things which has been
recognized. Unfortunately, the users from the various functions department tend
to draft the description according to their use of the items.
In this research work, an attempt is made to
determine the harzards in preparing a vocabulary. Code or store catalogue and its
effect on store efficiency of NBC Nigeria Plc.
1.2
Statement of the Problem
Empirical research has shown that virtually all
organization have problems of store code and material identification. In most
public establishment, code is left in the hands of non-professionals or even at
worst in the hands of school certificate holders. The selection and placement
of these mediocre in such strategic functions account for the poor performance
of those establishments. The problem of poor materials are roughly handled,
misplaced middle and mixed up etc the principle of an item for a place and
place for an item is made of mockery.
Training and development in the store
management area of an organization has always been flooded with professional
and is considered as a dumping ground for unproductive personnel because of the
notion that the store is nothing more than receiving and issuing section.
Management do not see code as an important
aspect of storage and by so doing they feel without adequate and located with
ease and so why should much money be spent on training staff, code and even
buying computers to code the range of item held in the store. Since an
unprofessional can identify each item in the store by its common names and this
may lead to confusion and wrong identification of material which may in turn
lead to delay.
1.3
Purpose of the Study
1. To asses the level of importance (efficiency) of
the store code system of coca-cola Plc.
2. To identify the type of code in use by the
organization.
3. To identify the factors for successful
development of an effective code system.
4. To identify the demerit of coding system
5. To identify the responsibility of stores
management
1.4
Significance of the Study
This research project has both theoritical and
practical significance in the following ways. First and foremost, it contains
adequate literature on store code and material identification that relates to
manufacturing company in general and coca-cola in particular. This broad based
literature provide sufficient materials not only for general public but future
researcher who may face the challenges of inadequate literature of store code
and material identification in Nigeria.
In addition, the study generates further
interest among future researchers as the challenges, dilemmas and contradictions
within the store code and materials identification cannot resolved through a
single research endeavor such as this.
The in-depth research on this topic has
undoubtedly produced relevant field findings that have practical significance
to the management of coca-cola. Beside the numerous challenges that thwort the
company’s deal for an efficient store code and material identification and also
a pre-requisite for the award of HND in purchasing and supply, Enugu
polytechnic Enugu.
The study provides practicable recommendation
aimed at further improving the current state of store code and material
identification of coca-cola plc Enugu.
Finally, the need for further studies is thus
stimulated in this research projects.
1.5
Research Question
The following research question would like to
be addressed in addition to the objectives.
1. What are the criteria use in determing the
efficiency of store management?
2. What are the symbol used in code system in a
store house?
3. What are the advantages of code system as used
in the store house?
4. What are the demerit of code system?
5. What are the responsibility of stores
management?
1.6
Scope of the Study
The broad nature of purchasing and supply chain
management with all its related terminologies and concepts, including stock
verification, stock taking, stock checking, material identification and code
require proper definition of research scope in order to understand the nature
of the research and its findings. The research project is particularly focused
on store code and material identification which constitute the cardinal aspect
of stock control and administration of modern organization. The study is thus
intended to scrutinize the nature and modus operandi of Nigeria Bottling
Company Plc in store department of the company.
1.7
Definition of Terms
Ø Store – a place where items are kept and
protected against unauthorized removal.
Ø Stocks – this is a term used to describe goods
held in storehouse or store yard.
Ø Storage – keeping and protecting an item
against unauthorized removal
Ø Scrap – waste produced as a by product
component or wok in progress, which do not meet the required quality.
Ø Obsolescence – is a process by which an item is
going out of use in an organization.
Ø Obsolete – this is when an item is no longer
usable by the organization concern.
Ø Inspection – is a physical examination and
counting of incoming and out-going goods to ascertain quality and quantity of
material.
Ø Bia card – these are record cards attached to
each item of the store
Ø Standardization –this means reducing the
numbers of similar items held in stock to a desirable quantity.
Ø Stock yard -
is an open storage areas used for the storing of various goods/items
Ø Stock record – is the document which gives
details of receipts issued and balances of the entire range of items held.
Ø Stock control – is an operation of continuously
arranging receipts and issues.
Ø Stock taking – this is the counting of stock
generally done at regular period and traditionally once in a year.
Ø Stock checking – is a physical check of
quantity to ascertain the conditions of items kept either regularly or at
interval.
Ø Maximum stock – a stock level selected ad the
maximum desirable.
Ø Minimum stock – a stock level as the minimum
desirable
Ø Overstocking – keeping stock above its maximum
or normal requirement.
Ø Under stocking – keeping of stock below the
minimum level.
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