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DESIGN AND IMPLEMENT STUDENT REGISTRATION AND ONLINE PAYMENT
PORTAL
CHAPTER ONE
BACK GROUND OF STUDY
1.1 INTRODUCTION
The trend shows that more Nigerians do financial transactions
electronically via banks ATMs, internet banking and SMS-banking. It was
reported that in Nigeria major bank, the number of ATM transactions is 3.5 to 4
million (of total 5 million transactions) in a single day. In another bank, the
ATM transactions are increased by 32% annually. Still, the banks in Nigeria
seem to be confident that the ATM transactions would keep on increasing in the
next several years as they continue to add more ATMs in the entire areas of
Nigeria. As reported, currently, web technology has also been used widely. In
line with this trend, the internet transactions in Nigeria are also increased
fantastically (up to87% in a single quarter) so is the SMS and mobile banking
transactions. With this trend, it could be said that conducting transactions
electronically has been becoming necessity and way of life of Nigerians.
By considering the trend, it is necessary that higher
education institutions (HEIs) in Nigeria, where most depend on the students’
fees to operate, provide electronic payment services for the students. Since
students in an HEI might origin from all over area of Nigeria, and their fees
might be paid directly by their parents, it would be best if the payment system
could be accessed through the banks wide ATM network, internet, and cellular
network established in
Nigeria. What a pity, though, the result of our survey on the
HEI websites reveals that among more than 3000 HEIs in Nigeria, only less than
one thousand have been operating “online system payment” where most of their online
systems accept payment transactions conducted in limited or a few banks network
only. Certainly, this could be considered as a drawback in terms of catching up
with IT use and fulfilling the Nigerians needs of electronic transactions. By
conducting limited survey on a few HEIs, I also found the fact that the
financial HEI managements nowadays still encounter problems related to
balancing the total of student bills with the actual payment made. They are
also having difficulties in generating the up to date yet accurate financial
reports. These, of course, cause inefficiencies in the HEIs.
Developing Electronic Payment System (EPS) to handle union
bills and payment is a complex task, since students’ and parents’ behavior as
well as their needs, HEI management requirement, integration with the academic
information system, IT infrastructure, banks products offered and banks
collaboration must be addressed. The task is also challenging as the
literatures acknowledge that IT projects are high-risk. (It was reported that
34% of IT projects were late or over budget, 31% were abandoned, scaled back or
modified, only 24% were completed on time and on budget. Also reported that
only 28% of software development projects were successful.)
Contributions: Despite the urgent needs of EPS for HEIs and
the challenge in developing one, we could find research results of EPS
concerning with e-commerce or government institutions only. Therefore, this
paper is intended to contribute in presenting the development method and model
of EPS for student unions (a HEIs type with the largest number in Nigeria),
which specifically ensure the project success. Our approach is: We define the
key success factors in the early stage of requirement gathering, then, in the
following stages, the student union government policies and system models are
designed in such a way to ensure that key success factors are achieved. As the
banks maintain confidentiality of their system for the sake of security,
detailed discussion of the system development could only be presented for the
system component owned by the student union. The research is conducted in a
well-known polytechnic in Nigeria.
1.2 CASE STUDY:
STUDENT UNION GOVERNMENT (OGITECH CHAPTER)
Student Union Government (OGITECH CHAPTER) was founded in
2013 with some elected executives, legislative and electoral body; some of the
executives are president, vice president, transport director, sports director
general secretary and etc.
The student union Government comprises of 3 organ namely:
The Executive Council
The Student Representative Council
The Judiciary
EXECUTION COUNCIL FUNCTIONS
The management of the union shall be entrusted to an
executive council, which shall serve for one academic year. The executive shall
be elected in the second semester.
The executive council shall super intend and control the affair
of the union and cater for the interest of its members. It shall submit its
annual budget of less 15% of its total income to the student representative
council within a month into a new academic session. The 15% saving will be paid
into a separate account known as the student trust account, such savings would
be used for contingency purpose (s) that are beneficial to the student body
subject to the approval of the S.R.C PRESIDENT, DIRECTOR OF FINANCE and
TREASURER. The executive council shall organize an annual student union week
otherwise known as “POLYWEEK” in accordance with the article 2© of the
constitution.
It shall be the responsibility of the union executive to fix
union dues subject to approval of the student representative council which shall
be paid into specified account in the bank.
Membership fee shall be subject to review when necessary by
the executive council to meet the needs of the union. Such fees shall be
approved by the student representative council.
The executive council shall prepare the semester programme
and present if to the house of representative within a month into the semester
for approval. The house of representative shall within 7 days of receiving the
programme return the vetted version to the executive council for presentation
to the house of senate for ratification.
In the event of any matter arising which is not wholly or in
any part covered by the rules of the union, the executive council with the
approval of the student representative council shall have powers deal with such
matter to the best of the union.
Shall exercise any other duties that may be assigned to it by
the student representative council
OFFICER AND QUALIFICATION OF THE EXECUTIVE COUNCIL
The executive council comprises of:
i. President
ii. Vice President
iii. Secretary General
iv. Assistant Secretary
General
v. Director of Socials
vi. Director of Publicity
vii. Director of
Welfare
viii. DeputyDirector of
Welfare
ix. Director of Finance
x. Treasurer
xi. Director of Sports
Any student union
member shall be qualified to vote and be voted for to serve in the executive
council provided such student is:
A fully registered student of the polytechnic
Has obtained a cumulative grade point of not below 2.50 (with
or without carry over) in the current session or in the absence of the first
semester result a G.P.A of not less than 2.50 at the end of the previous
session.
Is not found to have been involve in fraud, misappropriation
of fund and anti-union activities within then polytechnic
Is not a member of any unlawful association within and
outside the polytechnic
Is not on industrial attachment
Is not gainfully employed by any employer
Does not hold execution position in any registered
club/society or if he hold such position (s) shall relinquish same prior or
nomination.
The post of the president and secretary general has been
reserved for those student who have
spent at least a session in the institution as matriculated student and have
served the union in the past as a member of the student representative council
or S.U.G executive of there is a strong evidence of leadership and service to
the institution. This is also applicable to the senate president and speaker of
the house of Representative.
STUDENTS REPRESENTATIVE COUNCIL
There shall be a student representative council (SRC) which
shall be the highest legislative body of the union. It consists of the House of
Representative.
HOUSE OF REPRESENTATIVE
The House of Representative consists of members elected by
popular vote on class basis. Each class consist a constituency. Member shall
meet appointment date by SUECO after being duly elected to elect the officers
of House of Representatives. Shall form a quorum by two-third of its members
and shall carry any motion by a simple majority of the House. Shall exercise
such other power to be delegated to it according to the provision of this
constitution.
OFFICERS OF THE HOUSE OF REPRESENTATIVES
The House of Representatives have the following officers.
Speaker, Deputy Speaker, Clerk of the
house, Deputy Clerk, Sergeant at arms. The election of the above officials
shall be such that no school in the institution shall fill more than on
position. For the purpose of the first meeting at which above officers shall be
elected by the SUECO Chairman or his Representative shall preside over the
meeting and conduct the election.
SPEAKER
DEPUTY SPEAKER
CLERK OF THE HOUSE.
DEPUTY CLERK OF THE HOUSE
SERGENT OF ARMS
JUDICIARY
The judiciary comprises of the Judicial Council and the Court
of Appeal.
JUDICIAL
COUNCIL
There shall
be a Judicial Council for the Students Union of OGITECHPolytechnic.
(i) The
Judicial Council l comprise of two members from each school who shall hereafter
be referred to as judges.
(ii) Judges
shall meet on an appointed day by SUECO after been duly elected to elect the
officers of the judiciary.
(iii) The
Judicial Council shall be headed by the Chief Judge who shall be elected form
among the judges.
(iv) The Judicial
Council shall be formed in the second semester.
(v) The term of
office of the Judicial Council shall be one academic session.
(vi) The Judicial
Council shall be independent and members shall enjoy a secured tenure of the
office and shall hold office until a new full Judicial body is constituted to
replace them.
(vii) There shall
be a by-election in case of any vacancy.
(viii) They shall
comprise of HND students who must have spent at least one academic session in
the Polytechnic.
OFFICERS OF THE JUDICIAL COUNCIL
There shall be:
(i) A Chief
Judge.
(ii) Registrar.
(iii) Deputy
Registrar.
The tenure of office for the organs of the union or any
office holder is one academic session.
1.3
THE EXISTING SYSTEM
Student Union Government of Ogun State Institute of
Technology Accountoffice was created by the school management during the Prince
Sola Adetutu Administration with the primary objective of satisfying the
institute a qualified student unionism. Therefore as an important arm of the
school system it has to be consistently developed to meet this need.
The student union government currently boosts of a
well-qualifiedtreasurer and committed administrative assistants who are highly
meticulous in carrying out the various student payment procedures. However a
few lapses have been noticed especially in the managing of student’s
information in terms of accessing student payment details. The present system operates a manual system
of data collation and Processing of student registrationand union due.As a
result the following problems are evident:
Inaccuracy in data documentation of student’s information.
Problems of data insecurity or misrepresentation.
Time wastage and other problems associated with manual method
of data processing.
1.4 PROBLEMS WITH
EXISTING SYSTEM
The highlighted problems of the existing system are listed
below:
The existing system does not does not allow online student
registration of the union
The existing system is not flexible, robust.
iii. The existing system cannot check
student details online and also it cannot be used to register students’ referee
details.
The existing system cannot be queried all because the size of
the database is very small.
1.5 THE NEW
PROPOSED SYSTEM
The new proposed system will be running on a server, using
Dreamweaver as the front end and MySQL which will serve as the database at the
back end with java script, cascading style sheet (CSS) and php script
application to build the new system and couple it as executable program,
whereby it will be running or operating on a micro-computer or a standalone
computer system which will be launched on a server (WAN) for every applicant to
use. The newly proposed system will be menu driven program, whereby it will
display some sets of control that the user will be viewing to make selection of
an object.
The new proposed system will also be able to receive data
from the keyboard in the student registration page, such as first name, last
name, age, sex, local government, state, nationality, contact address, phone no,
registration of student at the beginning of each session and checking of
student dues etc. and it will process the data been received from the keyboard
based on the condition specified by the user and the data received.
The new proposed system will be able to register:
i. New students into the association.
ii. All levels that
students are will be registered because levels due are not the same.
iii. The new proposed system will update
and delete unwanted existing records in the database.
iv. The new proposed
system will determine the failed and successful transaction made by each
student.
1.6 AIMS AND
OBJECTIVES OF THE STUDY
The main objective of the study is to DESIGN AND IMPLEMENT
STUDENT REGISTRATION AND ONLINE PAYMENT
PORTAL. Other specific objectives are:
To know the
advantages of Online Payment Portal
To know the
associated problems with the Online Payment Portal
To find
solution or suggest solution to the problems of automated Online Payment
Portal.
1.7 SCOPE AND
LIMITATION OF THE STUDY
The software shall be used to register student online.
The software shall be used to pay S.U.G due online
The software shall use a Vogue pay payment gateway for online
transaction
1.8 DEFINITION OF
TERMS
PAYMENT GATEWAY – An avenue where by payment can be made via
web.
ATM – Automated Teller Machine. A cash machine.
CREDIT CARD – A plastic card, usually with a magnet strip or
an embedded microchip, connected to be a credit account and used to buy goods
or services.
ONLINE – This describes a system which is connected
(generally electrically) to a larger network. Hence
SUG – Student Union Government. The elected student
representative body that represents the entire student of an institution within
the school and outside the school.
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