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AUTOMATION OF DEPARTMENTAL COURSE ALLOCATION AND TIME TABLE
AUTOMATION OF DEPARTMENTAL COURSE ALLOCATION AND TIME TABLE
ABSTRACT
Basically, it can be discovered that there are heaps of
files, available space in the office of the Head of Computer Science
Department, slowing down his or her work, making the place untidy and even
frightening him from tasks to be accomplished, but it should not be so in this
era or period of paperless office brought in the use of computer system.
Firstly, I have taken the share of untidiness by developing designing and
application packaging that would aid him is allocation of course to the
different programs that are offered at the department. Consequently, my project
is restricted 40 course allocation their time table where research show that
some course are allocated on the first semester and second semester
respectively depending on the program whether morning or evening. The
electronic document management system (EDMS) is ideal for voluminous data such
as those found on the office of the Head of Department computer Science, Abia
State Polytechnic, Aba, that is where this research work is embarked on as the
case study.
CHAPTER ONE
INTRODUCTION
1.0 Introduction
Over the years
allocation of course their credit
units and departmental timetable have
been growing from one stage to another and similarly, the procedures and
routine embarked on every semester coupled with the departmental growth compounded the
problem of manual allocation of
course their units and thereby delays the
registration procedures because some students
paying extra fee as payment that
is demanded in addition to the usual charge for registering their
course late, as late payment but
computerization or automation of course
their credit units allocation and
departmental time provide the most effective reliable and quickest services required by the
students. Basically, before the
invention of computers, computation were
done manually and in the case of
the departmental course, their credit
units and departmental timetable, it
has caused accelerated progress especially the automation of department course
their credit units and departmental time table. Computer technology has
been accepted as an indispensable innovation in most fields of human endeavour in which departmental courses is not an
exception.
Hence, the efficiency of an organization or establishment would be achieved if they embark on compute r-based system. However, using the computer based
system in place of the manual system, a charge that is going on in Abia State
Polytechnic course registration procedure. It will make the practical insinuation
of high technology. This will enframe the time needed for processing of departmental course and attend to other subsequent information
needed by the management system. The important of this researcher is so
prominent with the current of processing the departmental course and suggest a
complete efficient and reliable approach
that will be of immense benefit to most
higher institutions in general especially to the state polytechnic Aba.
Actually, this would go a long way to improve their
service by exposing and creating awareness of computer applications.
1.1 Statement Of The
Problem
Since established
in 1992, Abia State Polytechnic comprises of four schools among
which is the school of science and Industrial Technology (SSIT which
house the department of Computer Science and Statistics
Department), the other schools have problems, One of which was
late allocation of coursd and credit units
to enable the students finish their registration process and
have foresight of what the
semester would look like. It was studied and discovered that automation of departmental course and the manual system of allocation course, their credit unit
usually waste a lot of time and papa even pen can be reduced on the process of arranging it and also
improve upon removing such problems. Below are some of the problems in this system.
1. It delays students
registration process.
2. It results to high
cost of data processing each semester.
3. it wastes much
paper and make filling of form
cumbersome
4. It delays other departmental duties that are also
important
5. It results to
inefficiency of course allocation.
Because of these set backs computer department i.e the case
study has continued to leave activities
untended to by the head of department
because of volume of work left for him to do alone.
1.2 Objective of
The Study
This project work has many aims and objectives to achieve,
these aims are geared towards carrying investigations in the old course
allocation method (manual) making us of computer department of
Abia State Polytechnic, Aba as a cases study and giving a suggestions on
how wtro improve staff under the department to the numerous students of the
department.
Meanwhile, this wate-up would
also among or include all
1. Designing a system
that will be more interactive to students and lecturers.,
2. Provide an
automatic system that will reduce the work load of staff especially the HODs
3. The research will
also serve as a soure of information to students, lecturers and computer
science researchers who would want to
engage in such topic “The Automation of Departmental course their credit Unit Allocation and departmental time table.
4. Provide
quicker and more efficient services (course allocation) using automated system (computer).
1.3 Significance Of
The Study
Definitely, the complete implementation of this work will be introduced as a trend in the
present method of allocating course
their credit units and departmental time
table, the change would in-doubt
make the management and students happier, such changes envisage will
include the following:
i. The high cost incurred by the management in buying of papers, ,pens,
pencils, makers, measuring ruler etc ,
the clerical duties involves in
course allocation and department time table will be reduced drastically because the hard disk, floppies, tape
would be used instead of the
above mentioned.
ii. The time involved in allocating and re-allocating
which normally results to delay will be reduced.
iii. Students
would then utilize their time
efficiently during the registration of
course.
iv. Automated
System would also serve as a reference
file for the students and staff since the course, credit units time table and lectures in charge of
all therefore then.
v. The
researcher work is also significant
because it is based on the award
of Diploma in Computer Science to the
researcher however, its significant can only be envisaged better when it is implemented, evaluate, and maintained
to be running in the computer, such as in computer
Science Department, from where other departments can follow.
1.4 Scope And Limitation Of The Study
This study is aimed at finding out how
the use of automated system can help
in course allocation in the computer science department of Abia
state polytechnic, Aba.
The study covered only the department of computer science due
to some limitations of the researcher to
extend the research to other departments
within the school of science and
Industrial Technology (SSIT), let alone
other school in the Institution,
the constraints are as follows:
v Finance: Fund or running around for the data required was in short supply and consequently hindered
further research.
v Time Constraints: Due to the required completion , time of this research work, it
was not possible to extend the research to other departments.
v Complexity: Meanwhile extending the research to all
department within institution would lead to completion and complication resulting to un liability of research.
v Cost: Feasibility cost conducting the research in all
schools departments provide that it is not feasible for a single students (the researcher) to bear students can
continue work on this research in future
until implementation.
1.5 Background of
The Course study
Abia state Polytechnic was established by ediet number of 8 of 1994 which has a
retrospect effect from 2nd
October 1992. its location is the
former premises of Girls technical College (GTC) Aba, along Aba Owerri Road Umungasi, Aba,
Abia State. The National Diploma Progammes commenced in 1994/1995
academic year while Higher
national Diploma commence in 1999/2000 Academic year.
It’s administration made it possible for it to comprise of
four schools, they are as follows:
1. School of General
studies and continuing Education (SBMT)
2. School of
Engineering Technology (SET)
3. School of science
and Industrial Technology (SSIT)
The schools are made
up of Departments, which offers various National diploma (ND), Higher National
diploma (HND) and diploma programmes respectively. The case study department of
computer Science, a sub of schools of science and Industrial Technology offers
various course leading to National Diploma programme to its students. Hence, the case study is chosen so
that any successful achievement records on this work (research) can easily be
transferred to their departments within
the institutions, the staff of the
department comprise of the following.
i. Direct of
school (DOS)
ii. Head
of Department (HOD)
iii. Secretary
iv. Lecturers
v. Chief
Technologist
vi. Assistant
technologist
vii. Laboratory Attendants
viii. Office Assistance (Messengers)
h
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